Interim Executive Assistant

We are looking for an experienced Interim Executive Assistant to support the Management Board of an international organisation in Amsterdam. Starting 1 August, you will work 32–40 hours per week, managing complex calendars, international travel and executive communications. You are proactive, highly organised, fluent in Japanese and English, and thrive in a fast-paced environment while maintaining complete discretion and professionalism.

Task & responsibilities:

• Provide proactive executive support to members of the Management Board.
• Manage complex calendars and coordinate appointments across multiple time zones.
• Organise domestic and international business travel, including flights, accommodation, visas and itineraries.
• Coordinate meetings, prepare agendas, presentations and briefing materials.
• Prepare correspondence, reports and executive documentation.
• Take ownership of meeting logistics and follow-up actions where required.
• Manage confidential information with the highest level of professionalism and discretion.
• Build strong relationships with internal and external stakeholders worldwide.
• Coordinate board meetings, executive events and leadership activities.
• Support continuous improvement of administrative processes.
• Collaborate closely with other Executive Assistants to ensure seamless support and coverag

Candidate profile

• Fluent in English (written and spoken).
• Fluent in Japanese (written and spoken).
• Available for 32 - 40 hours per week as a Interim Executive Assistant
• Available to start as soon as possible.
• Proven experience as an Executive Assistant, Personal Assistant or Management Assistant supporting senior executives or board members.
• Experience within an international corporate organisation.
• Excellent organisational and planning skills with exceptional attention to detail.
• Strong communication and stakeholder management skills.
• Able to prioritise effectively and work independently in a fast-paced environment.
• Professional, discreet and service-oriented.
• Advanced knowledge of Microsoft Office (Outlook, Word, Excel and PowerPoint).

What's on offer

• A competitive hourly rate starting from €55 per hour as Interim Executive Assistant, excluding travel expenses and VAT.
• An exciting interim assignment within a globally recognised financial institution.
• A highly visible position supporting senior leadership.
• An international and multicultural working environment.
• Modern office in Amsterdam.
• Opportunity to work with executives in a dynamic, high-performing organisation.

This role is managed by Walters People B.V., trading under the name Robert Walters.